In this article, I will give you a full idea about the Database Design for a School Management System with ER Diagram.
Importance of Database Design of School Management System and ER Diagram
A school database management system facilitates communication between students, parents and teachers, and students and teachers, as well as allows school alumni to stay in touch.
Top Benefits of Database Design of School Management System and ER Diagram
- Manages Student Information – Students’ attendance, assignments, academic reports, curriculum details, project details, exam details, grades, achievements, medical history, address, accounts, and much more are all managed by a student database management system. It also makes it simple for teachers to obtain all student-related information.
- Streamlines Communication – A school database management system makes it easier for students and teachers, parents and teachers, and students to communicate effectively.
Teachers used to send letters to parents in the school diary, but that is no longer the case. Teachers may instantly alert parents about significant school events such as parent-teacher meetings, sports day/annual day celebrations, and other activities using student database software.
Teachers can also send instant information to parents through SMS or email about their children’s attendance, performance reports, disciplinary issues, students’ bus boarding, school bus arrival, and much more.
School database management software also makes it easier for teachers and students to engage by allowing them to collaborate outside of the classroom.
The software allows professors to communicate with students via an online application where they may react to their questions in real-time.
- Admission Management – The admissions procedure is also taken care of by a good school database management system.
The platform handles the registration procedure, admission approval, document uploading, test and interview scheduling, and much more, significantly decreasing workloads.
Students and parents can also fill out application forms at their leisure using school database software.
As a result, students and their parents will not have to wait in long lines to obtain an application form or have their admission-related questions answered because everything will be completed online.
- Reduces Paperwork – You may easily manage schools’ personal records with the help of a school database management system. It keeps a computerized record of student information, which reduces paperwork.
Aside from personal data, schools create and maintain a variety of documents on a regular basis, including admission forms, student records, financial assistance paperwork, and so on.
Not only for future reference but also since these documents may include sensitive information on kids, it is critical to keep them secure.
Managing and safeguarding huge amounts of paper files is a difficult undertaking because you risk misplacing them or having them slip into the wrong hands.
You may easily manage schools’ personal records with the help of a school database management system. It keeps a computerized record of student information, which reduces paperwork.
Aside from personal data, schools create and maintain a variety of documents on a regular basis, including admission forms, student records, financial assistance paperwork, and so on.
Not only for future reference but also since these documents may include sensitive information on kids, it is critical to keep them secure. Managing and safeguarding huge amounts of paper files is a difficult undertaking because you risk misplacing them or having them slip into the wrong hands.
You won’t have to worry about security issues or losing any physical files or confidential documents if you use a student database management system.
Each document is safely stored, and the software also allows you to track the desired document in the blink of an eye.
Manages Student Information – Students’ attendance, assignments, academic reports, curriculum details, project details, exam details, grades, achievements, medical history, address, accounts, and much more are all managed by a student database management system.
It also makes it simple for teachers to obtain all student-related information.
- Streamlines Communication – A school database management system makes it easier for students and teachers, parents and teachers, and students to communicate effectively.
Teachers used to send letters to parents in the school diary, but that is no longer the case. Teachers may instantly alert parents about significant school events such as parent-teacher meetings, sports day/annual day celebrations, and other activities using student database software.
Teachers can also send instant information to parents through SMS or email about their children’s attendance, performance reports, disciplinary issues, students’ bus boarding, school bus arrival, and much more.
School database management software also makes it easier for teachers and students to engage by allowing them to collaborate outside of the classroom.
The software allows professors to communicate with students via an online application where they may react to their questions in real-time.
- Admission Management – The admissions procedure is also taken care of by a good school database management system.
The platform handles the registration procedure, admission approval, document uploading, test and interview scheduling, and much more, significantly decreasing workloads.
Students and parents can also fill out application forms at their leisure using school database software.
As a result, students and their parents will not have to wait in long lines to obtain an application form or have their admission-related questions answered because everything will be completed online.
- Reduces Paper Work – You may easily manage schools’ personal records with the help of a school database management system. It keeps a computerized record of student information, which reduces paperwork.
Aside from personal data, schools create and maintain a variety of documents on a regular basis, including admission forms, student records, financial assistance paperwork, and so on.
Not only for future reference but also since these documents may include sensitive information on kids, it is critical to keep them secure. Managing and safeguarding huge amounts of paper files is a difficult undertaking because you risk misplacing them or having them slip into the wrong hands.
You may easily manage schools’ records with the help of a school database management system.
It keeps a computerized record of student information, which reduces paperwork. Aside from personal data, schools create and maintain a variety of documents regularly, including admission forms, student records, financial assistance paperwork, and so on.
Not only for future reference but also since these documents may include sensitive information on kids, it is critical to keep them secure.
Managing and safeguarding huge amounts of paper files is a difficult undertaking because you risk misplacing them or having them slip into the wrong hands.
- Exceptionally Safe and Efficient – Manually saved information is far less safe and dependable than a cloud-based school database management solution.
To keep your files safe, school database software keeps all student and school-related data on a cloud-based server. Furthermore, role-based access protects your extremely confidential data from illegal access.
To ensure that you do not lose your important files, the software provides several automatic data backups. Furthermore, automated security upgrades prevent attackers from hacking the software.
School Management System Database Tables
The tables below provide the complete database table details such as Field Name, Descriptions, data types, and character lengths.
Table Name: tbl_student
| Field | Description | Type | Length |
| stud_ID (PK) | Student ID | Int | 11 |
| fname | Student First Name | Varchar | 255 |
| lname | Student Last Name | Varchar | 255 |
| gender | Student Gender | Int | 11 |
| age | Student Age | Int | 11 |
| contact_add | Contact Address | Int | 11 |
| stud_email | Student Email | Varchar | 255 |
| stud_pass | Student Password | Varchar | 255 |
Table Name: tbl_instructor
| Field | Description | Type | Length |
| ins_ID (PK) | Instructor ID | Int | 11 |
| fname | Instructor First Name | Varchar | 255 |
| lname | Instructor Last Name | Varchar | 255 |
| gender | Instructor Gender | Int | 11 |
| age | Instructor Age | Int | 11 |
| contact_add | Contact Address | Int | 11 |
| ins_email | Instructor Email | Varchar | 255 |
| ins_pass | Instructor Password | Varchar | 255 |
Table Name: tbl_course
| Field | Description | Type | Length |
| course_ID (PK) | Course ID | Int | 11 |
| course_name | Course Name | Varchar | 30 |
| course_desc | Course Description | Varchar | 30 |
| school_yr | School Year | Int | 11 |
Table Name: tbl_subjects
| Field | Description | Type | Length |
| sub_ID (PK) | Subject ID | Int | 11 |
| name | Subject Name | Varchar | 255 |
| course_ID (FK) | Course ID | Int | 11 |
Table Name: tbl_schedules
| Field | Description | Type | Length |
| sched_ID (PK) | Schedule ID | Int | 11 |
| course_ID (FK) | Course ID | Int | 11 |
| sub_ID (FK) | Subject ID | Int | 11 |
| ins_ID (FK) | Instructor ID | Int | 11 |
| stud_ID (FK) | Student ID | Int | 11 |
| day | Day of schedule | Date | |
| time_start | Starting Time | Time | |
| time_end | Time Ended | Time |
Table Name: tbl_transactions
| Field | Description | Type | Length |
| trans_ID (PK) | Transaction ID | Int | 11 |
| trans_name | Transaction Name | Int | 11 |
| stud_ID (FK) | Student ID | Int | 11 |
| trans_date | Transaction Date | Date |
ER Diagram Symbols
In this image below, you will see the different ER Diagram Symbols.
Entity Relationship Diagram of School Management System
ER Diagram of Bank Management System shows the system entity relationships in each entity and their supposed functions in each relationship. In creating this activity diagram we used lucidchart.
The database design shown with tables in the Entity Relationship diagram of the School Management System is shown in the image above.
The tables are designed to suit the system’s requirements and to provide considerably more detailed information about each entity within the system.
The purpose of this ER Diagram is to thoroughly comprehend both the School Management and the table relationships in the project database design.
You can also get a PDF copy of the conversation if you want to use it as a reference for your project.
The tables are made to meet the required specifications of the system and provide much more specific details of each entity within the system.
Conclusion
To summarize, we have discussed about the ER diagram for the School Management System, and above we have the system database tables and their relationships.
You can also visit SourceCodeHero.com for more ER Diagrams!
Inquiries
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